BY-LAWS of FRIENDS COMMITTEE ON WASHINGTON PUBLIC POLICY
A Washington Non-Profit Corporation
Section 1. Friends Committee on Washington Public Policy is organized exclusively for religious and educational purposes, including the making of distributions to organizations that qualify as exempt organizations under section 50l(c)(3) or 501(c)(4) of the Internal Revenue Code of l986 or the corresponding provision of any future U.S. Internal Revenue Law.
Section 2. The specific purposes for which the corporation is formed are to educate members of the Religious Society of Friends and other citizens regarding public policy issues in the state of Washington, and to educate policy-making officials in the various branches of state government with respect to issues which touch upon deeply held Friends values and concerns.
Section l. The membership of the corporation shall consist of the persons sitting on its Steering Committee, which shall constitute the board of directors of the corporation.
Section 2. An annual meeting of the corporation’s members shall be held at a date and place appointed by the Executive Committee, upon at least ten days prior notice.
III. STEERING COMMITTEE
Section l. The board of directors of the corporation, which shall be known as the Steering Committee, shall manage its business and affairs.
Section 2. The Steering Committee shall consist of up to two representatives appointed by each interested monthly or preparative meeting affiliated with the Pacific Northwest Quarter of North Pacific Yearly Meeting of the Religious Society of Friends and located in Washington State, and one representative appointed by each interested worship group similarly located and affiliated, together with such individual at-large members as shall be appointed by the members of the corporation; provided, that the number of at-large members appointed shall be less than the total number of representatives appointed by meetings and worship groups at the time of their appointment. All representatives appointed by meetings and worship groups and at-large members shall be members of the Religious Society of Friends or current, long-time attenders of a meeting for worship of the Religious Society of Friends.
Section 3. Meetings of the Steering Committee shall be held as necessary, and at least once annually, at such times and places as the Executive Committee shall appoint, upon 10 days notice delivered to each member by mail or other reasonable manner approved by the Executive Committee.
IV. PROCEDURES AND TERMS OF OFFICE
Section 1. The corporation and all of its bodies shall utilize the traditional decision-making procedures of the Religious Society of Friends, as set out in the Faith and Practice of North PacificYearly Meeting. That is, action shall be taken only in accordance with the sense of the meeting, as discerned by the presiding clerk of the body, rather than by majority rule.
Section 2. There shall be no requirement with respect to any definite number or percentage of members necessary to constitute a quorum to conduct business, but the existence of a sufficient number at any meeting shall be determined by the sense of the meeting, with due regard to the need for having present adequate representation of various views.
Section 3. All at-large members, officers, and other personnel of the corporation will serve two- year terms, unless a different term is specified at the time of their appointment, and may be re- appointed. Unless otherwise specified, the term of service shall be through the close of the annual meeting in the final year of service.
Section 4. Any officer, member, or other personnel of the corporation may be removed at any time by the Steering or Executive Committee whenever in their judgment the best interests of the corporation will be served thereby.
Section 5. Any vacancy occurring in an office or body of the corporation may be filled by the Steering or Executive Committee. The nominees to fill any vacancies shall be presented to the Steering or Executive Committee by a Nominating Committee. Any officer or committee member selected to fill a vacancy shall serve for the unexpired term of his or her predecessor in office.
Section l. The officers of the corporation shall be the Clerk and the Assistant Clerk, both of whom shall be members of the Religious Society of Friends, the Treasurer, and the Recording Secretary, all of whom shall be appointed by the members of the Steering Committee at their annual meeting
Section 2. The clerk shall be the chief executive officer of the corporation, shall serve as the corporate president, shall preside at meetings of the Steering Committee and the Executive Committee, and shall have the general supervision and direction of the affairs of the corporation.
Section 3. The assistant clerk shall perform the duties of the clerk in his or her absence or incapacity, shall serve as corporate vice-president, and shall perform such other duties as the Steering Committee shall appoint.
Section 4. The treasurer shall have the care and control of the corporation’s finances, shall deposit all monies in such depositories as the Executive Committee shall designate, and shall make an annual report and such interim reports as shall be required by the Steering Committee. An assistant treasurer may also be appointed by the Steering Committee.
Section 5. The recording secretary shall take or cause to be taken and shall maintain minutes of all meetings of corporate bodies, shall give proper notice of all meetings, shall serve as the corporate secretary, and shall perform such other duties as may be required by the Steering Committee.
Section 6. The Steering Committee may appoint other officers and may set out the duties of such officers, who shall serve subject to the provisions of Section l.
Section 1. The Executive Committee shall act on behalf of the Steering Committee between its meetings to the extent necessary to carry out the purposes of the corporation. It shall be composed of the clerk, the assistant clerk, the treasurer, the recording secretary, and such additional officers or members of the corporation as the Steering Committee shall appoint.
Section 2. The Steering Committee and the Executive Committee shall appoint such other standing or temporary committees, including a nominating committee, as they shall deem necessary and appropriate. Committees, other than the Executive Committee and the nominating committee, may include persons other than members of the corporation.
VII. FISCAL YEAR AND AMENDMENTS
Section 1. The fiscal year of the corporation shall end at such time as the Steering Committee shall designate.
Section 2. These bylaws may be amended at any meeting of the Steering Committee, provided that a copy of the proposed amendment is mailed to each member of the Committee at least ten days prior to the meeting.
Adopted on 1/10/98. Amended III.2 on 4/23/99.